Receptionist Assistant Resume Example (Free Guide) (2023)

Are you looking for a new job as a receptionist? Our Receptionist Assistant Resume Example provides you with a comprehensive guide to creating a standout resume that will help you land the perfect position. We'll show you how to highlight your skills, experience, and accomplishments to make you stand out from the competition. We'll also provide tips and tricks to make sure your resume is tailored to the job you're applying for. With the right resume, you can get the job of your dreams.

We will cover:

  • How to write a resume, no matter your industry or job title.
  • What to put on a resume to stand out.
  • The top skills employers from every industry want to see.
  • How to build a resume fast with our professional Resume Builder.
  • What a resume template is, and why you should use it.

Plus, we will provide expert resume writing tips and professional examples to inspire you.

What does a Receptionist Assistant do?

A Receptionist Assistant is responsible for providing administrative, clerical, and customer service support in an office or other professional setting. Duties typically include answering and routing phone calls, sorting and distributing mail, scheduling appointments and providing information to visitors. Receptionist Assistants might also be responsible for maintaining records and databases, ordering supplies, and providing general administrative support to other departments.

We’re about to begin, but first, here are some other Receptionist Assistant related resume examples:

  • Vice President Of Human Resources Resume Sample
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  • Phone Representative Resume Sample
  • Receptionist Assistant Resume Sample
  • Senior Executive Assistant Resume Sample
  • Support Manager Resume Sample
  • Team Leader Resume Sample
  • Team Manager Resume Sample
  • Transcriber Resume Sample
  • Experienced Typist Resume Sample

What are some responsibilities of a Receptionist Assistant?

  • Greet and direct visitors, clients, and customers
  • Answer phone calls and take messages
  • Schedule and coordinate meetings and appointments
  • Maintain a clean and welcoming reception area
  • Provide administrative support to other departments
  • Update electronic and physical filing systems
  • Process incoming and outgoing mail
  • Assist with other office tasks as needed
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Sample Receptionist Assistant Resume for Inspiration

Receptionist Assistant

Name: John Doe

Address: 123 Street Avenue, City, State, Zip Code


Phone: 123-456-7890

Experienced and organized Receptionist Assistant with 3 years of experience in administrative support. Highly skilled in providing excellent customer service, managing office supplies, and scheduling meetings. Seeking to leverage strong organizational abilities to take on a challenging role at ABC Company.

Work Experience

  • Receptionist Assistant, ABC Company, City, State - 2018 to Present
    • Greeted and directed clients to appropriate personnel.
    • Managed incoming and outgoing calls.
    • Managed office supplies, placed orders, and ensured delivery.
    • Organized and maintained filing system.
  • Administrative Assistant, XYZ Company, City, State - 2015 to 2018
    • Answered incoming calls and emails.
    • Processed invoices and maintained records.
    • Organized and scheduled meetings.
    • Assisted in preparation of reports.


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  • Bachelor's Degree in Business Administration, City University, City, State - 2012 to 2015


  • Excellent customer service
  • Strong organizational skills
  • Proficient with Microsoft Office
  • Ability to multitask
  • Excellent communication skills


  • Certified Administrative Professional


  • English - Native Speaker
  • Spanish - Conversational

Resume tips for Receptionist Assistant

Creating a perfect, career-launching resume is no easy task. Following general writing rules can help, but it is also smart to get advice tailored to your specific job search. When you’re new to the employment world, you need Receptionist Assistant resume tips.
We collected the best tips from seasoned Receptionist Assistant - Check out their advice to not only make your writing process easier but also increase your chances of creating a resume that piques the interest of prospective employers.

  • Highlight the customer service and communication skills that you possess.
  • Mention any experience you have working with computers, databases, and other office equipment.
  • Include specific examples of how you have helped customers or clients in the past.
  • Demonstrate your ability to remain organized and keep records of information.
  • Showcase your success in multitasking and handling multiple responsibilities at once.

Receptionist Assistant Resume Summary Examples

The primary purpose of a Receptionist Assistant Resume Summary or Resume Objective is to give employers a quick overview of your relevant experience, skills, and qualifications. By highlighting your most valuable qualifications, you can demonstrate why you are the best candidate for the job and get employers excited about inviting you for an in-person interview. Additionally, a Resume Summary or Resume Objective gives employers a quick way to assess if you have the qualities they are looking for and helps them decide whether to read your resume in more detail.

For Example:

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  • Detail-oriented Receptionist Assistant with 5+ years of experience providing exceptional customer service and administrative support.
  • Experienced Receptionist Assistant with excellent communication and multitasking skills. Committed to helping customers in a timely and efficient manner.
  • Hardworking Receptionist Assistant with 3+ years of experience in office management and customer service. Knowledgeable in a variety of computer software programs.
  • Organized Receptionist Assistant with 4+ years of experience in customer service and data entry. Skilled at quickly and accurately processing large amounts of information.
  • Dynamic Receptionist Assistant with a strong work ethic and excellent customer service skills. Experienced in using a variety of office equipment and software.

Build a Strong Experience Section for Your Receptionist Assistant Resume

A strong experience section for a receptionist assistant resume is essential for highlighting your skills and qualifications for the job. It is the part of the resume that employers look at the most and it should showcase how you have successfully fulfilled the responsibilities of the position. It should include a list of key accomplishments that demonstrate your ability to handle important tasks, such as greeting visitors, answering phone calls, scheduling appointments, taking messages, and filing paperwork. By creating a strong experience section, you can demonstrate to employers that you have the knowledge and ability to successfully fulfill the duties of a receptionist assistant.

For Example:

  • Maintained a professional and friendly attitude while managing a high volume of calls from customers.
  • Greeted visitors warmly and professionally, and offered refreshments when appropriate.
  • Answered inquiries from customers and assisted them with their needs.
  • Scheduled appointments for clients and managed calendar updates.
  • Organized and filed documents accurately and efficiently.
  • Provided excellent customer service to ensure customer satisfaction.
  • Maintained a clean and organized reception area.
  • Processed incoming and outgoing mail and packages.
  • Assisted in the coordination of office events and functions.
  • Performed general administrative tasks, such as data entry and filing.

Receptionist Assistant resume education example

A Receptionist Assistant typically needs a high school diploma or equivalent, as well as basic office skills and interpersonal skills. Depending on the organization, they may need additional training in customer service, telephone etiquette, data entry, and computer applications such as Microsoft Office and scheduling software.

Here is an example of an experience listing suitable for a Receptionist Assistant resume:

  • Associate of Applied Science in Business Administration, ABC University, Anytown, USA, 2019
  • Certificate in Office Administration, XYZ College, Anytown, USA, 2018
  • High School Diploma, Anytown High School, Anytown, USA, 2016

Receptionist Assistant Skills for a Resume

Adding skills to a Receptionist Assistant resume is important because it helps employers quickly identify the applicant's qualifications and capabilities. It also demonstrates to potential employers that the applicant has the specific skills necessary for the job. It is important to tailor the skills section to the specific position being applied for, as different positions may require different sets of skills. Examples of skills that may be included in a Receptionist Assistant resume include customer service, communication, multitasking, organization, problem solving, administrative tasks, and computer proficiency.

Soft Skills:

  1. Communication
  2. Organizational
  3. Customer Service
  4. Interpersonal
  5. Multi-tasking
  6. Problem-solving
  7. Time-management
  8. Attention-to-detail
  9. Computer Literacy
  10. Flexibility

Hard Skills:

  1. Customer Service
  2. Communication
  3. Computer Skills
  4. Administrative Tasks
  5. Data Entry
  6. Multi-tasking
  7. Organizational Skills
  8. Scheduling
  9. Filing
  10. Microsoft Office
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Common Mistakes to Avoid When Writing a Receptionist Assistant Resume

In this competitive job market, employers receive an average of 180 applications for each open position. To process these resumes, companies often rely on automated applicant tracking systems, which can sift through resumes and eliminate the least qualified applicants. If your resume is among the few that make it past these bots, it must still impress the recruiter or hiring manager. With so many applications coming in, recruiters typically give each resume only 5 seconds of their attention before deciding whether to discard it. Considering this, it's best to avoid including any distracting information on your application that could cause it to be thrown away. To help make sure your resume stands out, review the list below of what you should not include on your job application.

  • Not including a cover letter. A cover letter is a great way to explain why you are the best candidate for the job and why you want the position.
  • Using too much jargon. Hiring managers do not want to read a resume full of technical terms that they do not understand.
  • Omitting important details. Make sure to include your contact information, educational background, job history, and any relevant skills and experiences.
  • Using a generic template. Take the time to customize your resume to the job you are applying for. This will show the employer that you are serious about the position.
  • Spelling and grammar errors. Always double-check your resume for typos, spelling mistakes, and grammar errors.
  • Focusing too much on duties. Make sure to include accomplishments and successes to show the employer that you are a great candidate.
  • Including personal information. Avoid including any personal information such as age, marital status, or religious beliefs.

Key takeaways for a Receptionist Assistant resume

  • Highlight excellent customer service and communication skills
  • Showcase knowledge of office equipment and software
  • Mention any relevant experience within the field
  • Provide a list of references
  • Demonstrate strong organizational and scheduling skills
  • Mention any relevant certifications or degrees

It's time to begin the job search. Make sure you put your best foot forward and land your next postal service job with the help of


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